In today’s world, emails have proven to aid global communication, especially for businesses. However, language barriers sometimes hinder email communication. But don’t worry; getting an email translation can help you overcome this issue.
Translating email messages doesn’t only aid communication between business partners; it creates a deeper understanding between them.
Similarly, it also helps establish a business-to-customer bond. Many people don’t know it yet, but language solutions for emails come in handy. This blog post explains everything you need to know about getting translations for your email messages.
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Can I Translate My Email Messages?
Yes, you can translate your email messages using the right tools. By default, most email services have automatic translation features to translate messages.
However, you can source external services and tools to translate them and get accurate translations for your messages.
Why Email Translations Are Important
Like other communication channels, emails are useful for business and personal purposes. Furthermore, people tend to understand messages better in their native language.
Thus, sending email messages in a language the recipient understands is essential. However, translations can help when the sender and recipient speak different languages. You can send the message in your language, and the other party will translate it into theirs.
In addition, translated emails help boost customer retention and conversions through localized email campaigns. Multilingual emails can be effective marketing strategies to help a business expand globally.
Translating emails also breaks the language barrier between a company and its customers to enhance customer experience. In addition, marketers should localize every aspect, like landing pages, email invoices, checkout flows, and marketing sites.
A company risks losing customers if their email marketing doesn’t make sense to them. Translating emails can also boost communication within organizations, especially multinational companies.
Translated messages help overcome the language barrier within companies that speak foreign languages. A reliable translation solution is essential for internal memos, brochures, newsletters, etc.
How To Translate an Email
Accurate email communication is crucial for travel, personal, and business reasons. Our increasingly globalized world depends on effective communication to expand in many aspects. Fortunately, various methods are available to complete the process. Let’s explore how to translate an email using the three best methods.
1. Use the Built-In Email Translation Feature
Many email services, like Outlook and Gmail, have built-in translation buttons. This feature is efficient for fast and automatic translations of your messages. They can also detect messages that are not in your default language and translate them. However, they may not be the best for complex phrases or specialized terminologies.
You may have to source other translation methods for complex messages. Furthermore, understanding these email services’ scope and best usage practices will be useful.
2. Utilize AI-Powered Translation Tools
AI-powered translation tools effectively translate texts, speeches, documents, emails, and websites. They offer efficiency and speed with every translation project. However, it is essential to note that human translation ensures more accuracy.
3. Hire a Translation Service
Professional translation services and agencies offer an invaluable advantage. Professional translators also offer expertise in different contexts. For example, they can provide accurate translations in the target language within a short period.
In addition, you can explain the purpose of the translation and make specific requests. Translators are also useful for identifying phrases and idioms in the source language to give them meaningful translations.
How To Translate Email With Built-in Features
Several email services allow users to translate messages into their preferred language. These services aim to help its users understand messages without needing external aid. We’ve highlighted some top email services with this feature.
How To Translate an Email in Gmail
Gmail is one of the most popular email services because of its accessibility and wide range of features. Over time, users have discovered many of its hidden features. Learning how to translate an email in Gmail is essential to maximizing other features.
Gmail may recognize that a message isn’t in your default language and offer a quick translation. You can select the Translate Message button if this option appears on your screen. No worries if the translation option doesn’t appear; here’s how to access it in five steps:
- Choose the three-dot menu on the top-right of the email message.
- Select the Translate option. A translation bar will appear at the top of the page.
- Click the drop-down arrow on the left-hand corner to select your preferred language from a list. Alternatively, you can click Detect language to let Gmail identify your default language. Select the gear icon on the top-right corner to check or change the language.
- Click Translate Message to view the translation.
- Now, your translations will appear in the chosen language.
After viewing the translated message, click View Original to return to the untranslated message whenever you want. You can also select the Always Translate option for automatic translations in the future.
Conversely, you can turn off translations for that language anytime. Just click the Don’t Automatically Translate For: (Language) option.
How To Translate an Email in Outlook
Learning how to translate an email in Outlook is easier than anyone expects. Although Outlook may seem complicated compared to other email services, a few navigation instructions make it straightforward. You can respond in two ways when you receive an email in a foreign language.
By default, Outlook will offer the option to translate the message. Once selected, the system will replace the message text with translated text. It then caches this translation for 15 days, so you don’t need to translate it twice.
After viewing the translated message, you can click Show Original to view it in the original language. However, if you don’t see the translation option, you can manually activate it.
Here’s how in three easy steps:
- Right-click on the email message to view a pop-up menu.
- Select the Translate option on the menu.
- Click Translate Message to see the new text.
You can adjust your language preferences to view the message in another language. To do this:
- Go to Home and click Translate.
- Select Translation Preferences to adjust your language.
Outlook also offers the option to translate some parts of the message text. You only need to select the text and right-click to access the translation button. You will see the translated text in a context menu.
In addition, you can activate automatic translations for future messages in your preferred language.
However, if you change your mind about this feature, you can select Never Translate in the email message. You won’t get a notification to translate messages in the language in the future.
How To Translate Email Messages With Translation Tools
Translation tools use the efficiency of artificial intelligence to provide clear and accurate translations. Various translation tools exist for email messages, but we’ll focus on DeepL Translate for this section. DeepL Translate is a free online translation tool with up to 32 language options.
Here’s how it works in five steps:
- Select and copy the message you want to translate.
- Go to DeepL Translate’s website.
- Paste the copied email message in the provided space. The tool will automatically detect the source language.
- Click the target language option at the top of the output box to select a preferred language.
- Click Translate to see your translation immediately.
How To Use an Email Translation Service
Many people have heard about professional document translation services. But, only a few know there are professional services that provide email translations. These services offer corporate and personal emails with the most accurate meaning. Let’s explore the steps to use an email translation service.
How To Translate With ATLS
ATLS provides instant professional translations for corporate emails. It uses an online translation management tool to offer quick translation solutions. ATLS offers fast, efficient, and easy-to-use business translation services. This is how it works in four steps:
- Go to the ATLS online translation platform.
- Adjust the available translation options.
- Upload the email you want to translate. The system will provide an instant quote for the task.
- Accept the quote and get the translated email.
How To Use Translate.com for Email Translations
Translate offers fast, efficient, and affordable translation services for people around the globe. The company can provide translations for various options in over 110 language pairs. Its services cover newsletters, marketing, technical manuals, and transactional emails. In addition, the translation process is straightforward. Here’s how it works in four steps:
- Go to Translate’s website.
- Fill out the order form and adjust the translation options.
- Upload your email and check the price for your task.
- Accept the quote and get your translated email.
While email translation is perfect for business communication, document translation is also important. The email could include documents in a foreign language. Hiring a professional translation service like Rapid Translate for efficient results is best when this happens.
Rapid Translate understands the importance of accurate document translations. Therefore, the company provides a team of native-speaking professional human translators to translate documents in over 60 languages.
We can aid your communication and help you expand globally. Order now to enjoy the benefit of error-free translations.
